Are you an organized, proactive, and detail-driven professional ready to take on a high-responsibility Personal Assistant role in a fast-paced technical environment? A leading player in the built environment sector is seeking a dynamic Personal Assistant to support its executive team and drive critical administrative and project documentation functions.

🔧 Key Responsibilities:
You will play a crucial role in the smooth operation of the organisation by managing both executive support and project administration, including:

• Maintaining filing systems and databases

• Managing project documentation and ensuring server is current and organized

• Coordinating internal and external meetings, handling calendars and travel

• Responding to Auditor General queries with required documentation

• Liaising with contractors, PSPs, and internal departments for information gathering

• Assisting in recruitment, onboarding, leave tracking, and staff logistics

• Drafting correspondence, reports, and business letters

• Supporting Tender Documentation processes

• Handling ad-hoc office duties, vehicle bookings, and event coordination

📌 What You'll Deliver:

• High accuracy and attention to detail

• Reliable and timely support for executive and operational functions

• Streamlined documentation and efficient internal processes

🔑 Key Competencies:

• Experience in project/programme admin or the construction/engineering industry preferred

• Strong problem-solving, organisation, and communication skills

• Ability to work independently, manage deadlines, and follow protocol

• Professionalism, resilience under pressure, and ethical conduct

• Familiarity with CIDB, PROCSA, Fee Scales, and construction contracts (JBCC/NEC) is advantageous

📚 Experience & Requirements:

• Minimum 2 years in a similar role

• Industry knowledge is a bonus, especially in construction or infrastructure-related projects

• Excellent administrative and communication skills

🧭 Decision-Making & Responsibility:
You will be empowered to make operational decisions within your scope, ensure data integrity, and manage key stakeholder relationships.

Apply Now:
This role is a fantastic opportunity for someone looking to grow within a high-impact, project-oriented environment. For more information or to apply:

📧 Send your CV to: [email protected] / [email protected]
🔗 Visit us online: hireresolve.us
💬 Contact Arista Palin on LinkedIn or through Hire Resolve for a confidential discussion.

Take the next step in your career journey with a company that values precision, integrity, and results.